13 jobs found

PLACER UNION HIGH SCHOOL DISTRICT CLASS TITLE: SCHOOL ADMINISTRATIVE ASSISTANT BASIC FUNCTION: Under the direction of the Assistant Principal, perform a variety of clerical and secretarial duties to relieve the Assistant Principal at an assigned school site of administrative and clerical detail; serve as liaison between administrators, faculty, staff, students, parents and the public. REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: Perform a variety of clerical and secretarial duties to relieve the Assistant Principal at an assigned school site of administrative and clerical detail; type a variety of correspondence, memoranda, requisitions, reports, board agendas, forms, bulletins and letters. Serve as liaison between administrators, faculty, staff, students, parents and the public; explain program services, policies and procedures; initiate and answer telephone calls; screen and route calls; respond to inquiries and provide information; retrieve and respond to messages as appropriate. Receive and greet parents, students and personnel and direct inquiries to appropriate personnel; exercise independent judgment in resolving a variety of issues and refer difficult issues to the appropriate personnel as necessary. Maintain and update student discipline data as assigned; input discipline referrals, cut numbers, and incident information into an assigned database; collate and compile data to generate documents relating to disciplinary actions and records. Provide administrative support for State-mandated standardized tests; order testing supplies; maintain inventory of requisitioned items; prepare completed tests and other materials for shipment to appropriate assessment agency; maintain databases of eligible students; assure that student needs, including those of special needs students, are accommodated; communicate with the Assistant Principal to determine and assign testing proctors and rooms. Perform a variety of clerical duties in support of student assessment, bilingual and other Statemandated testing programs; assign testing personnel to appropriate school sites; compile, print and distribute test rosters for faculty and students as appropriate. Compose a variety of correspondence independently or from oral instruction; compile and duplicate information and documents as necessary; maintain confidentiality of sensitive and privileged information. Provide intra- and inter-District liaison duties as assigned; process and submit transfer documents; schedule appointments with prospective attendees; respond to inquiries from parents, staff and District personnel regarding processes, District boundaries and other applicable information; input transfer data into an assigned database. Organize, oversee and implement graduation ceremonies and related activities as assigned by the position; order diplomas, supplies and equipment necessary to the completion of the event; prepare required forms, documents, notices and correspondence and submit to appropriate personnel and agencies. Compile information and prepare and maintain a wide variety of data and reports according to established procedures and time lines; participate in special projects and research related to the Assistant Principal’s area of responsibility. Prepare and maintain a variety of records related to assigned activities; establish and maintain filing systems; attend meetings, take notes and prepare summary of minutes as requested; assist with organizing and preparing school handbooks, evaluation forms, policy books and related documentation as required. Maintain calendars of facilities use requests from outside agencies as assigned; assure the availability of requested rooms, the completion of required documents and generate and submit invoices to appropriate parties. Maintain calendars and schedules of meetings, appointments and conferences; arrange travel reservations; prepare and update yearly and monthly school calendars as assigned. Maintain office supply inventory; communicate with vendors for supply orders and assure timely delivery; prepare, and distribute school and testing supplies. Operate a variety of office equipment including a copier, fax machine and a computer and assigned software. Receive, sort and distribute mail; receive and respond to e-mails; prepare and distribute informational packets and bulk mailings as directed. Train and provide work direction to student volunteers as assigned by position. OTHER DUTIES: Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: Modern office practices, procedures and equipment. Policies and objectives of assigned programs and activities. General terminology, practices and procedures of an assistant principal’s office. Record-keeping and filing techniques. Business letter and report writing, editing and proofreading. Telephone techniques and etiquette. Correct English usage, grammar, spelling, punctuation and vocabulary. Principles and practices of data processing

Job Summary:   This will be an evolving position and is instrumental to the start-up and implementation of the PHCC GSA HVAC Apprenticeship Program.  Initial tasks include updating and enhancing curriculum; developing entrance examination assignments, hands-on classroom/shop exercises and exams; and designing and building out the educational laboratory and classroom.  There is flexibility in the initial schedule and hours worked; Year 1 instruction is expected to start Winter 2019, with classes held at night, increasing as students advance to Years 2, 3 and 4.    Summary of Essential Job Functions:   Update and enhance existing HVAC curriculum consistent with the Division of Apprenticeship Standard’s Minimum Industry Training Criteria, including developing exams, class assignments and hands-on trainings Create a lesson plan binder, with instructions, text and code book references and quizzes for each Apprentice grade level Implement a paperless classroom whereby all instructional materials are electronic and students interface with computer tablets Create entrance exam, vendor demonstration and field trip itinerary Create a Journey Level Certification examination and update yearly as needed Identify and train substitute instructors Design, build and maintain training labs, equipment, and supplies Teach classes, attend local and out of town jobsite safety visits, field trips, trade shows and career fairs Design and execute the PHCC GSA HVAC Apprenticeship Contest, including coordination of judges, scoring criteria, awards, supplies, materials and logistics   Minimum Requirements:   10 years HVAC experience including new construction in both commercial and residential applications, service and repair Graduate of an apprenticeship program, state-approved preferred Experience teaching; experience with apprenticeship programs a plus Experience with on-the-job training an apprentice, required High school diploma   Abilities Required:   Excellent communication and interpersonal relationship skills Team player, self-motivated, with strong leadership skills Strong computer and organizational skills Microsoft Outlook, Word, Excel, PowerPoint AutoCAD Ability and willingness to follow procedures; reporting and compliance processes; identify improvements and make changes. Must be willing to travel with some evening and weekend work required