School Administrative Assistant

  • Placer Union High School District
  • Colfax High School, Ben Taylor Road, Colfax, CA, USA
  • Oct 04, 2019
Full time

Job Description



BASIC FUNCTION: Under the direction of the Assistant Principal, perform a variety of clerical and secretarial duties to relieve the Assistant Principal at an assigned school site of administrative and clerical detail; serve as liaison between administrators, faculty, staff, students, parents and the public.


ESSENTIAL DUTIES: Perform a variety of clerical and secretarial duties to relieve the Assistant Principal at an assigned school site of administrative and clerical detail; type a variety of correspondence, memoranda, requisitions, reports, board agendas, forms, bulletins and letters. Serve as liaison between administrators, faculty, staff, students, parents and the public; explain program services, policies and procedures; initiate and answer telephone calls; screen and route calls; respond to inquiries and provide information; retrieve and respond to messages as appropriate. Receive and greet parents, students and personnel and direct inquiries to appropriate personnel; exercise independent judgment in resolving a variety of issues and refer difficult issues to the appropriate personnel as necessary. Maintain and update student discipline data as assigned; input discipline referrals, cut numbers, and incident information into an assigned database; collate and compile data to generate documents relating to disciplinary actions and records. Provide administrative support for State-mandated standardized tests; order testing supplies; maintain inventory of requisitioned items; prepare completed tests and other materials for shipment to appropriate assessment agency; maintain databases of eligible students; assure that student needs, including those of special needs students, are accommodated; communicate with the Assistant Principal to determine and assign testing proctors and rooms. Perform a variety of clerical duties in support of student assessment, bilingual and other Statemandated testing programs; assign testing personnel to appropriate school sites; compile, print and distribute test rosters for faculty and students as appropriate. Compose a variety of correspondence independently or from oral instruction; compile and duplicate information and documents as necessary; maintain confidentiality of sensitive and privileged information. Provide intra- and inter-District liaison duties as assigned; process and submit transfer documents; schedule appointments with prospective attendees; respond to inquiries from parents, staff and District personnel regarding processes, District boundaries and other applicable information; input transfer data into an assigned database. Organize, oversee and implement graduation ceremonies and related activities as assigned by the position; order diplomas, supplies and equipment necessary to the completion of the event; prepare required forms, documents, notices and correspondence and submit to appropriate personnel and agencies. Compile information and prepare and maintain a wide variety of data and reports according to established procedures and time lines; participate in special projects and research related to the Assistant Principal’s area of responsibility. Prepare and maintain a variety of records related to assigned activities; establish and maintain filing systems; attend meetings, take notes and prepare summary of minutes as requested; assist with organizing and preparing school handbooks, evaluation forms, policy books and related documentation as required. Maintain calendars of facilities use requests from outside agencies as assigned; assure the availability of requested rooms, the completion of required documents and generate and submit invoices to appropriate parties. Maintain calendars and schedules of meetings, appointments and conferences; arrange travel reservations; prepare and update yearly and monthly school calendars as assigned. Maintain office supply inventory; communicate with vendors for supply orders and assure timely delivery; prepare, and distribute school and testing supplies. Operate a variety of office equipment including a copier, fax machine and a computer and assigned software. Receive, sort and distribute mail; receive and respond to e-mails; prepare and distribute informational packets and bulk mailings as directed. Train and provide work direction to student volunteers as assigned by position.

OTHER DUTIES: Perform related duties as assigned.


KNOWLEDGE OF: Modern office practices, procedures and equipment. Policies and objectives of assigned programs and activities. General terminology, practices and procedures of an assistant principal’s office. Record-keeping and filing techniques. Business letter and report writing, editing and proofreading. Telephone techniques and etiquette. Correct English usage, grammar, spelling, punctuation and vocabulary. Principles and practices of data processing

Number of Openings


Who can apply?



$19.36 - $23.53/hr