Office Administrator

  • Anthem United
  • Roseville, CA 95661, USA
  • Jan 25, 2019
Full time Customer Service General Business Other

Job Description

People like you! You have an inherent ability to make people feel comfortable and welcomed. You love being the face of the company. You are at the beginning of your career - ready to learn, grow and define your own path. Working with a group of creative, driven, funny and entrepreneurial people is just what you’ve been looking for. Am I right or am I right?

Anthem and Anthem United is a real estate development, investment and management company that strives, solves and evolves to create better spaces and stronger communities. We are Growing Places. We work hard. We work smart. We work in teams. We challenge the status quo and have fun doing it. We believe in developing our people to maximize their potential. Conversations are candid, conflict is swiftly resolved and coaching is continuous. You will

• Deliver on our company values such as Teamwork, Results and Passion.

• Communicate openly and ethically

• Be the hub of our dynamic environment

• Do what it takes to get the best work done

Thrive in a fast-paced environment

• Be the definition of top quality customer service

What you’ll do

Provide administrative support to departments as necessary, including filing, scanning, copying, scheduling, coordinating, etc.

• Answer incoming phones

• Greet and direct all visitors, vendors and suppliers

• Process and distribute incoming mail

• Facilitate inbound and outbound deliveries

• Ensure the office is always in presentable condition

• Coordination of office facility items with Management Company

Manage Office/Breakroom Supplies (sales offices and Roseville office): Obtain department approvals, order and distribute/stock office supplies.

Facilitate meeting needs including, food and beverage, ordering meals, reserving event spaces, making reservations, arranging travel, etc.

• Assist Sales Department in set up of Lot Files for Sales Offices and Main Office.

• Assist Accounting Department with mailings and other administrative functions

• Prepare NHO binders for Customer Service Department

Send out homeowner NHO letters and set up outlook for required employees

• Assist in creating and maintaining Buildtopia Reports

• Administrative support with Product Development.

What you have

• Professional Appearance as you are the front desk ambassador

An outgoing and professional manner with a strong sense of humor

• Strong command of the English language (both verbal and written)

• Critical thinking

• Customer Centric

• Sense of Urgency with the ability to multi task and meet deadlines

Exceptional Organizational and Time Management Skills

Advanced skills in Outlook, Excel and Word

Experience with Adobe Acrobat Suite, highly desired

• Real Estate industry experience or awareness is an asset

Founded 26 years ago, Anthem is a team of over 300 people driven by creativity, passion and direct communication. Anthem and Anthem United have invested in, developed, and managed – alone or in partnership – more than 190 residential, commercial and retail projects with an aggregate value of $5 billion. Our growing residential portfolio includes more than 10,000 homes that are complete, in design or under construction. We own, co-own and manage 6.2 million square feet of retail, industrial, residential rental and office space in BC, Alberta and California, and we currently hold over 5,000 acres of land in Western North America.

Number of Openings

1

Who can apply?

Anyone

Wage

DOE