Executive Assistant

  • Villara Building Systems
  • Sacramento, CA, USA
  • Nov 08, 2019
Full time

Job Description

Villara is currently looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

Knowledge, Skills & Abilities: 

  • Maintain and update reports on a weekly, monthly, and annual bases
  • Act as the point of contact between the executive and employees
  • Maintain executive’s email by removing advertisements and watching for important emails that may have been overlooked
  • Respond to new and update responses to back charges
  • Undertake the tasks of receiving calls, take messages and routing correspondence
  • Handle requests and queries appropriately
  • Edit training videos
  • Process Monthly Financials
  • Update employee information cards
  • Arrange meetings and appointments and provide reminders
  • Prepare PowerPoint presentations
  • Prepare and distribute meeting minutes
  • Take dictation and accurately enter data
  • Produce reports, presentations and briefs
  • Approve timecards when executive is unavailable
  • Process reimbursements


To qualify, ideal candidate will possess the following qualifications:

  • 5+ years administrative support or executive assistance
  • Typing 60+ WPM
  • Dictation and regular conversation speed
  • PowerPoint presentation development
  • Full comprehension of office management systems and procedures
  • Excellent knowledge of MS Excel
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
  • Strong Interpersonal skills
  • High School diploma; additional qualification as personal assistant a plus

Number of Openings


Who can apply?