E3 CA Inc Sacramento, CA 95825, USA
Oct 10, 2018Full time
E3 California is seeking an Administrative Assistant to provide general office assistance for the business administration activities for our firm. E3 California is a small business of less than 20 employees and we work throughout California with our main headquarters located in Sacramento. Our primary line of services is Consulting, Energy Modeling, Green Rating, Diagnostic Testing for T24 Compliance or Above Code programs such as Build it Green and LEED with a client base that includes architects, engineers, contractors, and property owners. The Administrative Assistant will report to the Director of Administration and will support the Office Administration Processes with general office related duties. The position will require excellent communication, time management skills, and previous office experience. The right candidate must be a motivated team player and self-starter capable of handling multiple tasks at one time. The specific duties and responsibilities may change or be increased as assigned and included, but are not limited to: GENERAL OFFICE DUTIES: Operate multi phone line system and direct calls to the appropriate divisions. General filing, checking in mail and sorting for processing. Assist with insurance and business license renewals, certificates, and verifying general compliance. Provide support for consolidating job costing data for time reporting. Assist with special projects and managing spreadsheets that require typing or general data entry as assigned including new project setup, data consolidation projects, change orders, and proposal editing. Coordinate meetings and agenda for office and/or staff meetings as necessary. Coordinate with field staff and managers for booking travel arrangements and completing itineraries. Oversees office supplies, cleaning schedule, and equipment inventory using a sustainable approach within budget. MINIMUM SKILLS / QUALIFICATIONS: Must have a minimum of 2 years General Office Administrative experience for a small business preferably in the construction or service-based industry. Proficient skills in Microsoft Office, Word, Excel, Outlook, and a general understanding of job costing is a plus. Experience working with general document editing and working with proposals is a plus. Ability to use multiple line phone system with proper phone etiquette. Knowledge of various filing systems and the ability to maintain filing systems accurately and systematically. Excellent verbal and written communication skills, and acute attention to detail are a must. Must be able to work in a team orientated environment, but also independently when needed or required. Commitment to providing team support and contributing to environmental sustainability and social change.